When planning a corporate event in London, choosing the right venue is crucial. Beyond just providing space, venues that offer event support services can remove so much of the pressure that planners have to contend with.
Planning a corporate event can be complex, with many moving parts to coordinate, so finding a location that can offer advice and recommendations that make life easier can make a world of difference.
As well as streamlining the planning process this approach also allows you, as an event planner, to focus on the finer details. With the right venue, you can ensure that all aspects will come together to deliver the vision that you have.
Expert Event Support at Your Fingertips
One of the many advantages to selecting a venue with built-in event support is the access to expertise and resources. Venues like Glaziers Hall, with many years of hosting corporate functions, offers invaluable assistance throughout the planning process. Event support services often include technical assistance, catering coordination and event management.
This can significantly reduce the number of external vendors you need to manage, simplifying administrative challenges and potentially leading to cost savings. For instance, having on-site technical support means you don’t need to hire and coordinate with external AV companies. This not only saves time but also ensures that the equipment is well-maintained and compatible with the venue. Furthermore, resident catering teams can remove a challenge that many event professionals can do without. Simply working with a chef and a catering team that can create a menu to meet with your needs, using locally sourced ingredients, leaves one less thing to think about.
Keeping It Flowing
Experienced venues understand the importance of event dynamics. They can provide guidance on room layouts, timing of breaks, and how to utilise multiple spaces. This expertise extends to understanding how to manage the flow of attendees throughout the day. For instance, they might suggest using one room for the main presentations, another for breakout sessions, and a third for networking breaks or meals. This change of scenery can help keep attendees engaged throughout longer events.
Additionally, locations with experience in delivering corporate events understand the importance of timing. They can advise on the optimal duration for sessions, when to schedule breaks, and how to pace the day to maintain attendee focus and productivity.
Venue Flexibility
Corporate events often require flexibility, and venues with support services can quickly adapt to last-minute changes or unexpected situations. Having on-site staff familiar with the venue’s capabilities helps ensure that adjustments are managed efficiently.
For example, if a presenter requires last-minute changes to their audiovisual setup, the technicians can quickly accommodate this without causing any delays. Alternatively, if there are more guests than originally planned, this can be integrated into room layouts and catering requirements without anyone outside of the event team ever having to know.
Trusted Suppliers
Many venues, including Glaziers Hall, have established relationships with trusted suppliers for additional services like floristry, photography, or entertainment. This network can be invaluable when you need to source extra services quickly and reliably. When considering a corporate venue in London, it makes sense to ask about the full range of support services offered. Understanding these capabilities will help you make an informed decision and potentially simplify your event planning process.
Suppliers familiar with the venue will understand its quirks and requirements, leading to a smoother setup and execution. They may also be able to offer package deals or discounts, potentially reducing overall costs.
Remember, when searching for a London corporate venue, look beyond just the physical space. With the right venue partner, you can focus on the content and objectives of your event, confident that the logistical details are in capable hands.
To explore how our event support services can enhance your next corporate event, please give our team a call or visit the contact page on our website. We look forward to showing you around and to answering any questions that you may have.